Posters and Abstract Presenters 2017-05-08T10:37:10+00:00

Posters and Abstract Presenters

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The 2017 FNCE® Call for Late-breaking Abstract Submissions is currently open until May 30.

About Abstracts

An abstract is a brief, written summary (no more than 250 words/1,800 characters) of the specific ideas or concepts to be presented, and a statement of their relevance to practice or research.

Submission Guidelines

Selected research abstracts and project or program report abstracts will be presented during a Poster Session.

Responsibilities
Poster presenters are:

  • Required to attend FNCE® and be present throughout the assigned session.
  • Responsible for expenses incurred for their presentation such as production and shipping.
  • Responsible for paying the appropriate meeting registration fee for the day they are scheduled to present plus all personal expenses, travel and hotel, etc.
  • Required to complete and sign a disclosure statement and the Academy’s Commercialism Policy statement prior to abstract acceptance.

If it becomes necessary for the presenter to withdraw from attending FNCE®, he/she must find an appropriate replacement and must notify the Academy of this change immediately. Presenters who withdraw, but do not notify the Academy, may not participate at FNCE® as a presenter in any session for at least one year.

The following three types of abstracts are presented:

  • Research abstracts include a brief description of the author’s original objective or hypothesis research methodology, including design, participant characteristics and procedures, major findings and conclusions or implications for dietetics practice.
  • Project or program report abstracts contain information about the need or purpose for such a program, project or tool development; the theory or previous research upon which it is based, or setting for its use, if appropriate; the unique characteristics of the project, program or tool; the characteristics of study participants or target audience involved; and the type of evaluation or proposed use for the tool or instrument development.
  • Innovations in nutrition and dietetics practice or education abstracts describe an original or new idea, method or tool that satisfies a specific need or different approach that is replicable, and relevant to practice, education or research. The Innovations session will be held on Monday, October 23, 2017 and must be interactive. Presenters who are accepted to present in this category are encouraged to bring devices such as laptops, tablets or mobile devices to display their Innovation.

The following poster presenter guide was designed to provide information and guidance for developing quality poster (abstract presentations) at the Food & Nutrition Conference & Expo.

Primary/Presenting Authors

It is the Presenting Author’s responsibility to inform coauthors that the abstract has been accepted. All author names will be published in the September 2017 Supplement to the Journal of the Academy of Nutrition and Dietetics. Poster titles and presenting authors will be listed on the FNCE® website and mobile app. Only the primary/presenting author or a listed coauthor should present your abstract. Advance notice of any change of presenter is required for proper acknowledgment. The 2017 FNCE® must be the first national or regional presentation and publication of your abstract, or you must withdraw or decline your acceptance.

FNCE® Attendance/Registration

The presenting author is required to register and attend FNCE® for at least the day of poster presentation. Academy members and students receive value rates at FNCE®.

Handouts

You may, but are not required to, bring copies of your abstract or other educational, non-commercial handouts for distribution at your expense. We recommend bringing at least 100 copies and you are responsible for their removal post-event. The Academy does not reimburse for copying or handout supplies.

Cancellations/Changes

The Academy must be informed of all cancellations or changes immediately up to the time of your presentation. If for any reason you need to cancel your poster, please notify the Academy’s Center for Lifelong Learning as soon as possible. Note that FNCE® registrations are nontransferable. It is your responsibility to find a co-author to present your abstract at the poster session and for that person to pay the appropriate registration fees to attend FNCE®. “No Shows” are strictly monitored and related abstract authors to the “No Shows” will not be allowed to present for at least one year.

Display Diagram

  • The Academy will provide a 4′ x 8′ corkboard and a 2′ x 6′ table. You may mount display components on the corkboard or rest a full poster on the table.
  • The Academy will place a 6″ x 6″ sign with your poster number in the upper right-hand corner of the corkboard.
  • Unless necessary, chairs will not be provided and they must be requested in writing. You are responsible for your own supplies, including shipping materials. We will provide thumbtacks to hang the poster.
  • A confirmation with your Poster Presentation number and shipping information will be sent to you in July.

Poster Preparation

  • A Poster presents content using charts, graphs, illustrations and/or photographs as printed/mounted visuals.
  • Plan to give short informal presentations as clusters of attendees gather near your display. At times you may want to give a brief overview, answer questions, etc.
  • Your poster should follow the outline of the abstract by presenting the objective (purpose); design, methods, and instruments; results; and conclusions.

On-Site

  • Check-in approximately 60 minutes before the session begins. Report to the Poster Session Check-In area near the display area where presenters and co-authors who are in attendance will receive a participant ribbon. Volunteers will direct you to your display board.
  • Presenters are responsible for assembling and dismantling their posters in a timely fashion.
  • You are expected to be at your poster display for up to two and a half hours of presentation, but you will have nearly three and a half hours of display time, according to the attached schedule.
  • You may neither sell nor take orders for any product or service in the poster area.
  • Please dismantle and remove all of your materials after the close of your session. Any posters remaining after the close of the presentation day will be removed and discarded.
  • Do not write, paint, or make marks on the corkboard.
  • You or one of your coauthors must remain with the display for the entire assigned hour.

2017 FNCE® Poster Session Schedule

Poster sessions are scheduled by Learning Need Code and dates of your assigned presentation are unable to be changed. The Poster Sessions are scheduled for Sunday, Monday and Tuesday of FNCE®. You will be notified of the day you are presenting upon acceptance.

Primary authors may present one abstract poster session during 2017 FNCE®. If the primary author cannot present the poster, a coauthor who will be attending may present the poster. Persons not listed as authors may not present the poster, unless advance permission from the Academy has been approved.

The Academy of Nutrition and Dietetics maintains full control over the planning, content and implementation of all programs presented during the Food & Nutrition Conference & Expo (FNCE®), including the selection of speakers, moderators and faculty. The intent of FNCE® programs is to provide quality sessions focused on educational content free from commercial influence or bias. The Academy prohibits presentations that have as their purpose or effect promotion and/or advertising. This specifically includes pervasive or inappropriate use of brands, trademarks or logos. Presentations designed primarily as describing commercially marketed programs, publications or products will not be accepted or tolerated. To this end, program planners, session participants and sponsors are prohibited from engaging in scripting or targeting commercial or promotional points for specific emphasis, or other actions designed to infuse the overall content of the program with commercial or promotional messages. Statements made should not be viewed as, or considered representative of, any formal position taken on any product, subject, or issue by the Academy. It is the responsibility of the program planner to ensure compliance by all speakers.

Professional education, including posters presented at FNCE®, are considered scientific activities by the Academy of Nutrition and Dietetics and are therefore expected to adhere to the Academy’s Scientific Integrity Principles, which include:

  1. Ethical conduct of research and protection of human subjects
  2. Publication of research regardless of outcome
  3. Disclosure of funder’s influence on research
  4. Disclosure of funder’s influence on education for professionals
  5. Disclosure of funder’s influence on education for the public
  6. Disclosure of funding source and conflicts of interest

All “blind” abstracts are peer-reviewed by a panel of three dietetics professionals with specific experience in appropriate practice areas. Reviewers may not score/evaluate any abstract with which they have affiliation, prior knowledge, or personal commitment.

The Call for Abstracts continues to be a competitive process. After all abstracts have been peer-reviewed and scored, the Academy makes the final selection for poster and Research & Practice Innovation presentations at FNCE®. Generally, around two-thirds of submitted abstracts meet the qualification criteria and are accepted for presentation. The percentage may vary slightly from year to year depending on space availability.

Basis for Review

Abstracts are reviewed on the basis of the following criteria.

Research Abstracts are reviewed on the basis of the following:

  • Research outcome (focus, clarity, justification of the research question),
  • Methods (adequate description of design and appropriateness to the research question),
  • Analysis (analytic procedures appropriate to the data collected and the research question ),
  • Results (scientifically sound, valid presentation and interpretation of the results consistent with research question),
  • Conclusions (appropriate representation of the results consistent with research question) and
  • Overall scientific quality merit of the research and contribution to the science.

Project and Program Report Abstracts are reviewed on the basis of the following:

  • Relevance (clear purpose of project/program, appropriateness, timeliness, audience)
  • Priority (recognized precedent; cutting edge concern
  • Originality (uniqueness of format)
  • Synthesis (evaluation and summary of report findings or application)

Innovations in Nutrition and Dietetics Practice and Education Abstracts are reviewed on the basis of the following:

  • Uniqueness (and potential to improve and enhance practice and education),
  • Relevance to practitioners, educators, students/interns or consumers,
  • Demonstrates favorable outcomes-process data and/or participant feedback and
  • Innovativeness and uniqueness of the proposed presentation format.

Innovation proposals are required to answer the following additional questions:

  • Who is the target audience?
  • Why did you target this audience?
  • How will this enhance future practice?
  • Describe the value of using this innovation.
  • Describe how this innovation promotes the value of the RDN/NDTR to other related professionals/consumers
  • If accepted, what innovative format will be used to present?

The Academy will summarize peer review results and make all final abstract selection decisions. This correspondence includes a receipt of abstract and final status notification. It is the presenting author’s responsibility to notify all coauthors of the abstract status. Receipt of abstract will be e-mailed.

Rules for Submission

Read all the following information before accessing the abstract submission site:

  • Complete and submit all required fields in the online form including the FUNDING SOURCE.
  • Students submitting abstracts must provide the name, e-mail and phone number of their faculty advisor.
  • Abstracts must be original material and may not have been previously published, printed or presented before the 2017 FNCE®. Abstracts found to have been printed, published or presented prior to October 2017 will be disqualified from presentation at FNCE®.
  • Research results and/or conclusions must be completed at the time of submission.
  • Proofread your abstract carefully. Do NOT rely on computer spell check software only. Any abstracts that have significant typographical or grammatical errors, particularly any in the title, may be disqualified. If accepted, the original Abstract Form as submitted online will be published “as is” in the September 2017 Supplement to the Journal of the Academy of Nutrition and Dietetics. All abstract authors will be listed in the Journal supplement.
  • The learning need codes and type of abstract must be indicated. Please indicate the appropriate codes and type of abstract.
  • Submissions must be made by 11:59 p.m. (Central) on Wednesday, February 15, 2017. NO e-mailed or faxed abstracts will be accepted. Abstracts that do not comply with these instructions will not be reviewed.

Award programs are available to members who submitted abstracts by the February 15, 2017 deadline.

Margaret Dullea Simko Award for Excellence at a Clinical Poster Session

Through a fund established by friends, family and associates of Margaret D. Simko, the Academy of Nutrition and Dietetics Foundation announces the Margaret Dullea Simko Award for Excellence at a Clinical Poster Session. This award recognizes quality poster sessions at FNCE® and encourages high quality poster session admissions in the future. The pre-selected top five clinical posters will be judged during the FNCE® poster session. The winners will be determined at FNCE®. The first place winner will receive $300 and a complimentary ticket to the Foundation Gala. If funds allow, the first runner-up will be awarded $150 and a complimentary ticket to the Foundation Gala. The amount and availability of the award is determined by investment return of the fund endowment. Additional information may be obtained by contacting Amy Donatell at the Academy Foundation at 312/899-4767 or adonatell@eatright.org.

The ONDPG Award for Excellence in Oncology Nutrition Research

The Oncology Nutrition Dietetic Practice Group (ON DPG) honors scientific achievement in oncology nutrition research through this annual award, given each year for the top rated abstract relating to oncology nutrition submitted for presentation at FNCE®. Awardees will receive a complimentary one-year membership in the ON DPG. The awardee must be an Academy member. Additionally, an award recognizing their achievements will be presented at the ON DPG business meeting during FNCE® in which they present their research findings. Award winners are strongly encouraged to publish their research findings in a peer-reviewed journal. Assistance with manuscript preparation is available if requested. Abstracts submitted to the Academy for consideration for presentation at the annual meeting with Learning Need Code 5150 Cancer (disease/disorder) as either the primary or secondary topic area, or abstracts that contain the words “cancer” or “oncology” in the title will be considered for this award. The report must meet the criteria for submission as a research abstract. Program/Project Report abstracts will not be considered for this award. For more information, please contact Heidi Ganzer at hganzer@mchsi.com.

Outstanding Abstracts

The Academy of Nutrition and Dietetics’ Lifelong Learning Committee together with the Dietetics Practice Based Research Network Oversight Committee will be recognizing abstracts that received the highest scores from FNCE® reviewers. These abstracts will receive a certificate acknowledging the achievement at the poster session.

Innovation Abstracts

The innovation posters are reviewed and scored by a panel of judges. A top innovator is chosen for both the practice and education categories.

The following webinars are available to serve as useful guides for those interested in presenting a poster at FNCE®.

Submitting a FNCE® Poster Abstract: Strategies for Success Webinar

The event was presented as a live webinar on January 16

If you have great research to share, consider submitting an abstract for FNCE®! The Academy’s DPBRN and Lifelong Learning team have joined together to help you submit a winning proposal. This webinar to discuss the necessary components of an abstract, how submissions are evaluated, and common pitfalls. Abstract review experts will present and answer your questions. Whether you are a seasoned researcher or a first timer, you’re sure to gain some tips to improve your submission.

Speakers
Helen Lane, PhD, RD
NASA Senior Scientist- Emeritus
Adjunct Professor University of Houston

Mary-Jon Ludy, PhD, RDN, FAND
Assistant Professor of Clinical Nutrition
Bowling Green State University

Click here to view.

Presenting a Poster at FNCE®: Making the Most of Your Session

The Academy’s Dietetic Practice-Based Research Network (DPBRN) and Lifelong Learning team have joined together to help you create an exceptional poster. Learn from an expert researcher and graphic designer on how to design a dynamic poster that clearly and concisely portrays your research. Proven strategies and techniques for preparing and presenting your poster will be discussed. Time will be allotted for questions.

Speakers

Helen Lane, PhD, RD
NASA Senior Scientist- Emeritus Adjunct Professor University of Houston

Vicki Cantrell
Arts & Information Specialists – Designer / Technical Monitor
NASA Johnson Space Center

Click here to view.

New this year!

If your data/outcomes will not be finalized by the February 15th deadline, we encourage you to submit a late breaking abstract. This category is intended for ground-breaking research that was not available at the time of the original abstract deadline, not to offer a second deadline for those abstracts that were not accepted.

The Academy will be accepting a limited number of late-breaking abstracts. The submission site for late-breaking abstracts will open May 1 and close May 30. Notifications will be sent in July.

Accepted late-breaking abstract submissions will be published in the October issue of the Journal of the Academy of Nutrition and Dietetics. These accepted abstracts will be scheduled for either Sunday, Monday or Tuesday of FNCE® based on their corresponding Learning Need Code.

The call for late-breaking submissions is currently accepting abstracts in following categories: research and project or program. Innovation abstracts are not included in the late-breaking call.