The Academy works with hotels to offer a range of rates for rooms that can accommodate anywhere from one to four individuals per room. As part of its negotiations, the Academy must fill a minimum number of sleeping rooms in order to receive support from the hotels to help offset the shuttle bus expense.
We do our best to make rooms available at a range of prices and within a reasonable distance from the convention center. By staying in the FNCE® hotel block, attendees are guaranteed a safe, convenient choice and the hotel helps support the shuttle bus service as part of the contractual agreement.
FNCE® dates and locations are secured approximately 9-15 years in advance. This way, the Academy is able negotiate with the most flexibility for convention center reservations, as well as hotel room rates and availability.
The dates for FNCE® annual meeting are well-established within our industry. In order to avoid major conflicts with other professional meetings, national holidays and academic schedules, the Academy’s FNCE® meeting traditionally meets within the first three weeks of October.
- The Academy follows an approved multi-year business plan and national RFP bid process to secure all FNCE® meeting locations. By having the national bid open throughout the year for future FNCE® meetings, we are able to have continuous communication with interested, viable cities and provide clarification to those national contacts to ensure accurate bids are received.
- Following this open bid process, the Academy is able to negotiate throughout the year to help keep FNCE® expenses stable and avoid increasing attendee rates on a regular basis.
- The Academy targets locations with strong representation of Academy membership within a 500-mile radius, as attendance trends directly align with this membership parameter.
- To as much of an extent as possible, the Academy tries to vary the regions of FNCE® host cities. With more than 65 percent of Academy members residing east of the Mississippi, we try to rotate between East Coast, Midwest/Central States and Mountain/West Coast in an effort to provide access and convenience to Academy members located across the country. For example, since meetings held in the Mountain/West Coast regions have historically experienced lower attendance with higher overall cost, the FNCE® meeting rotation accounts for this by holding a higher percentage of meetings in the East Coast and Midwest/Central States.
- FNCE® host cities must be major airline destinations with enough flight options to support up to 13,000 attendees traveling from over 30 countries. Because many FNCE® attendees travel from smaller cities served by regional airports, the Academy factors travel times and expense into the decision and prioritizes locations that can offer attendees a maximum of one or two connections at an affordable price.
- FNCE® is considered a very large event in the annual meeting industry. With up to 13,000 attendees, only large convention centers and conference hotel systems in major cities have the required facilities and infrastructure. The meeting has outgrown some of its previous host cities.
- The Academy considers all viable options, regardless of city and state, as long as these minimum criteria are met to support the conference and its attendees.