Deadline Checklist

The following checklist will assist you in planning for the 2019 Food & Nutrition Conference & Expo. Dates listed are dates for advance ordering or special rates.

Deadline Form
June 11 Housing and Registration Opens
August 1 Exhibitor Special Function Request Form Due
August 15 Recipes Submitted to Aramark if Utilizing Aramark to Prepare Samples
August 28 Order Lead Retrieval (Early-bird Pricing)
September 13 Sampling Authorization Form Due to FNCE®
Promotional Giveaway Form Due
Order Lead Retrieval (Advance Pricing)
Exhibitor Early-bird Registration
September 18 First day shipment may arrive at Advance Warehouse
September 24 Exhibitor Appointed Contractor Notice to GES (See Service Kit)
Certificate of Insurance Due from Exhibitor Appointed Contractors
September 30 Order Electrical
Order Plumbing
Order Rigging and Lighting
Order Internet
October 3 Audiovisual Equipment Orders (Early-bird Pricing)
Order Frozen, Refrigerated or Dry Food Storage
Advance Discount Date for Furniture/Floor Coverings/Signs
Order Booth Display Rental
October 7 Order Booth Security (Advance Pricing)
October 11 Catering Order Form Due
October 17 Sampling Authorization Form to Aramark
Certificate of Insurance to Aramark for Sampling
Last Day shipment can arrive at Advance Warehouse
October 24 First day shipment can arrive at Show Site (Pennsylvania Convention Center)

Advance orders can save time and money. Many services are discounted if orders are placed before the deadline date. Late orders are more costly. Read all service descriptions carefully and place your orders as early as possible. Advance planning can go a long way toward ensuring a successful exhibit.