The following poster presenter guide was designed to provide information and guidance for developing quality poster (abstract presentations) at the Food & Nutrition Conference & Expo.™
It is the Presenting Author’s responsibility to inform coauthors that the abstract has been accepted. All author names will be published in the September 2020 Supplement to the Journal of the Academy of Nutrition and Dietetics. Poster titles and presenting authors will be listed on the FNCE® website and mobile app. Only the primary/presenting author or a listed coauthor should present your abstract. Advance notice of any change of presenter is required for proper acknowledgment. The 2020 FNCE® must be the first national or regional presentation and publication of your abstract, or you must withdraw or decline your acceptance.
The presenting author is required to register and attend FNCE® for at least the day of poster presentation. Academy members and students receive value rates at FNCE®.
You may, but are not required to, bring copies of your abstract or other educational, non-commercial handouts for distribution at your expense. We recommend bringing at least 100 copies and you are responsible for their removal post-event. The Academy does not reimburse for copying or handout supplies.
The Academy must be informed of all cancellations or changes immediately up to the time of your presentation. If for any reason you need to cancel your poster, please notify the Academy’s Center for Lifelong Learning as soon as possible. Note that FNCE® registrations are nontransferable. It is your responsibility to find a co-author to present your abstract at the poster session and for that person to pay the appropriate registration fees to attend FNCE®. “No Shows” are strictly monitored and related abstract authors to the “No Shows” will not be allowed to present for at least one year.
- The Academy will provide a 4′ x 8′ corkboard and a 2′ x 6′ table. You may mount display components on the corkboard or rest a full poster on the table.
- The Academy will place a 6″ x 6″ sign with your poster number in the upper right-hand corner of the corkboard.
- Unless necessary, chairs will not be provided and they must be requested in writing. You are responsible for your own supplies, including shipping materials. We will provide thumbtacks to hang the poster.
- A confirmation with your Poster Presentation number and shipping information will be sent to you in July.
- A Poster presents content using charts, graphs, illustrations and/or photographs as printed/mounted visuals.
- Plan to give short informal presentations as clusters of attendees gather near your display. At times you may want to give a brief overview, answer questions, etc.
- Your poster should follow the outline of the abstract by presenting the objective (purpose); design, methods, and instruments; results; and conclusions.
- Check-in approximately 60 minutes before the session begins. Report to the Poster Session Check-In area near the display area where presenters and co-authors who are in attendance will receive a participant ribbon. Volunteers will direct you to your display board.
- Presenters are responsible for assembling and dismantling their posters in a timely fashion.
- You are expected to be at your poster display for up to two and a half hours of presentation, but you will have nearly three and a half hours of display time, according to the attached schedule.
- You may neither sell nor take orders for any product or service in the poster area.
- Please dismantle and remove all of your materials after the close of your session. Any posters remaining after the close of the presentation day will be removed and discarded.
- Do not write, paint, or make marks on the corkboard.
- You or one of your coauthors must remain with the display for the entire assigned hour.
2020 FNCE® Poster Session Schedule
Poster sessions are scheduled by topic and dates of your assigned presentation are unable to be changed. The Poster Sessions are scheduled for Sunday, Monday and Tuesday of FNCE®. You will be notified of the day you are presenting upon acceptance.
Primary authors may present one abstract poster session during 2020 FNCE®. If the primary author cannot present the poster, a coauthor who will be attending may present the poster. Persons not listed as authors may not present the poster, unless advance permission from the Academy has been approved.