Posters Presenters

The Call for Late-Breaking Abstracts is open until May 31st.

Submit Here

About Abstracts

An abstract is a brief, written summary (no more than 250 words) of the specific ideas or concepts to be presented, and a statement of their relevance to practice or research.

Submission Guidelines

If your data/outcomes will not be finalized by the February 18th deadline, we encourage you to submit a late breaking abstract. This category is intended for ground-breaking research that was not available at the time of the original abstract deadline, not to offer a second deadline for those abstracts that were not accepted.

The Academy will be accepting a limited number of late-breaking abstracts. The submission site for late-breaking abstracts will open May 1 and close May 31. Notifications will be sent in July.

Accepted late-breaking abstract submissions will be published in the October issue of the Journal of the Academy of Nutrition and Dietetics. These accepted abstracts will be scheduled for either Sunday, Monday or Tuesday of FNCE® based on topic.

The call for late-breaking abstracts will accept submissions in the following categories: research, project/program abstracts and future practice.

Selected research, project or program report, and future practice abstracts will be presented during Poster Sessions at FNCE®. Please read each section below for specific guidelines for virtual poster presentations.

Responsibilities
Poster presenters are:

  • Required to register for FNCE® and be present throughout the assigned session. Poster presenters are required to upload a digital copy of their poster (PDF) and record a short audio clip for attendees. Posters will be displayed throughout the duration of the conference, but poster presenters will be required to be available for a 1-hour duration to answer questions from attendees through a text chat feature.
  • Responsible for expenses incurred for their presentation.
  • Responsible for paying the appropriate meeting registration fee.
  • Required to complete and sign a disclosure statement and the Academy’s Commercialism Policy statement prior to abstract acceptance.

If it becomes necessary for the presenter to withdraw from attending FNCE®, he/she must find an appropriate replacement and must notify the Academy of this change immediately. Presenters who withdraw, but do not notify the Academy, may not participate at FNCE® as a presenter in any session for at least one year.

The following three types of abstracts are presented:

  • Research abstracts include a brief description of the author’s original objective or hypothesis research methodology, including design, participant characteristics and procedures, major findings and conclusions or implications for dietetics practice.
  • Project or program report abstracts contain information about the need or purpose for such a program, project or tool development; the theory or previous research upon which it is based, or setting for its use, if appropriate; the unique characteristics of the project, program or tool; the characteristics of study participants or target audience involved; and the type of evaluation or proposed use for the tool or instrument development.
  • Future Practice abstracts describe an original or new idea, method or tool that applies the change drivers identified by the Council on Future Practice. Change drivers are external and internal factors that will affect the preferred future of the profession of nutrition and dietetics. View the Visioning page for more information.

A maximum of eight abstracts will be accepted for this juried session. The oral presentation, on a set stage, should not exceed five minutes. There will also be up to five minutes for Q/A from the audience and judges. The Future Practice session will be held on Monday, October 18, 2021.

The following poster presenter guide was designed to provide information and guidance for developing quality poster for FNCE®

Primary/Presenting Authors

It is the Presenting Author’s responsibility to inform coauthors that the abstract has been accepted. All author names will be published in the September 2021 Supplement to the Journal of the Academy of Nutrition and Dietetics. Poster titles and presenting authors will be listed on the FNCE® website. Only the primary/presenting author or a listed coauthor should present your abstract. Advance notice of any change of presenter is required for proper acknowledgment. The 2021 Food & Nutrition Conference & Expo must be the first national or regional presentation and publication of your abstract, or you must withdraw or decline your acceptance.

FNCE® Attendance/Registration

The presenting author is required to register and attend FNCE®. Academy members and students receive value rates at FNCE®.

Cancellations/Changes

The Academy must be informed of all cancellations or changes immediately up to the time of your presentation. If for any reason you need to cancel your poster, please notify the Academy’s Center for Lifelong Learning as soon as possible. Note that FNCE® registrations are nontransferable. It is your responsibility to find a co-author to present your abstract at the poster session and for that person to pay the appropriate registration fees to attend FNCE®. “No Shows” are strictly monitored and related abstract authors to the “No Shows” will not be allowed to present for at least one year.

Poster Preparation

  • Each poster presenter is responsible for uploading a PDF file of their poster (at the highest resolution possible) and recording a short audio clip (~3-5 minutes) explaining their research or program.
  • Your poster should follow the outline of the abstract by presenting the objective (purpose); design, methods, and instruments; results; and conclusions.
  • The aspect ratio (ratio of width to height) should ideally be set to ’16:9′
  • The complete poster is limited to one slide only. That means one single page for your PDF file.
  • Fonts should be sans-serif (e.g., Arial, Calibri, etc.)
  • Minimum font size should not be smaller than 6 pt.
  • The poster should highlight the important parts of your study. It does not need to include every detail of the study or the complete abstract text, but rather should serve as a visual aid to effectively communicate your work to others (use charts, graphs, illustrations, and/or photographs as appropriate).

Poster Audio Tips

  • All audio will be captured in the FNCE® poster portal through Cadmium CD.
  • Record in a place where you can get the strongest internet connection. If possible, connect directly to your router through an ethernet cable.
  • Close out of any applications (keep as few things running on your device as possible).
  • Please use a microphone or headset rather than relying on the computer to capture the sound. This will ensure high quality audio.
  • Speak clearly and turn off anything in the room that makes loud noises.

FNCE® 2021 Poster Schedule

Poster sessions are scheduled by topic and dates of your assigned presentation are unable to be changed. The Poster Sessions are scheduled for Sunday, Monday and Tuesday of FNCE®. You will be notified of the day you are presenting upon acceptance.

Primary authors may present one abstract poster session during 2021 FNCE®. If the primary author cannot present the poster, a coauthor who will be attending may present the poster. Persons not listed as authors may not present the poster, unless advance permission from the Academy has been approved.

The Academy of Nutrition and Dietetics maintains full control over the planning, content and implementation of all programs presented during the Food & Nutrition Conference & Expo (FNCE®), including the selection of speakers, moderators and faculty. The intent of FNCE® programs is to provide quality sessions focused on educational content free from commercial influence or bias. The Academy prohibits presentations that have as their purpose or effect promotion and/or advertising. This specifically includes pervasive or inappropriate use of brands, trademarks or logos. Presentations designed primarily as describing commercially marketed programs, publications or products will not be accepted or tolerated. To this end, program planners, session participants and sponsors are prohibited from engaging in scripting or targeting commercial or promotional points for specific emphasis, or other actions designed to infuse the overall content of the program with commercial or promotional messages. Statements made should not be viewed as, or considered representative of, any formal position taken on any product, subject, or issue by the Academy. It is the responsibility of the program planner to ensure compliance by all speakers.

Professional education, including posters presented at FNCE®, are considered scientific activities by the Academy of Nutrition and Dietetics and are therefore expected to adhere to the Academy’s Scientific Integrity Principles, which include:

  1. Ethical conduct of research and protection of human subjects
  2. Publication of research regardless of outcome
  3. Disclosure of funder’s influence on research
  4. Disclosure of funder’s influence on education for professionals
  5. Disclosure of funder’s influence on education for the public
  6. Disclosure of funding source and conflicts of interest
All “blind” abstracts are peer-reviewed by a panel of three dietetics professionals with specific experience in appropriate practice areas. Reviewers may not score/evaluate any abstract with which they have affiliation, prior knowledge, or personal commitment.

The Call for Abstracts continues to be a competitive process. After all abstracts have been peer-reviewed and scored, the Academy makes the final selection for poster presentations at FNCE®. Generally, around two-thirds of submitted abstracts meet the qualification criteria and are accepted for presentation. The percentage may vary slightly from year to year depending on space availability.

Basis for Review

Abstracts are reviewed on the basis of the following criteria.

Research Abstracts are reviewed on the basis of the following:

  • Research outcome (focus, clarity, justification of the research question),
  • Methods (adequate description of design and appropriateness to the research question),
  • Analysis (analytic procedures appropriate to the data collected and the research question ),
  • Results (scientifically sound, valid presentation and interpretation of the results consistent with research question),
  • Conclusions (appropriate representation of the results consistent with research question) and
  • Overall scientific quality merit of the research and contribution to the science.

Project and Program Report Abstracts are reviewed on the basis of the following:

  • Relevance (clear purpose of project/program, appropriateness, timeliness, audience)
  • Priority (recognized precedent; cutting edge concern)
  • Originality (uniqueness of format)
  • Synthesis (evaluation and summary of report findings or application)

Future Practice Abstracts are reviewed on the following:

  • Alignment with a change driver or future trend.
  • Application of the change driver to advance future practice, education, and/or research.
  • How it demonstrates favorable outcomes-process data and/or participant feedback.
  • Scalability (dissemination, usability, focus on long-term goals).

The oral presentation should go beyond presenting only the information in the poster. Answers to the following questions must be provided in the oral presentation:

  • How will the advancement impact the profession?
  • How can RDNs/NDTRs be prepared for this advancement?
  • Reflection questions: What did you lean? What went well? What would you have done differently?

The Academy will summarize peer review results and make all final abstract selection decisions. This correspondence includes a receipt of abstract and final status notification. It is the presenting author’s responsibility to notify all coauthors of the abstract status. Receipt of abstract will be e-mailed.

Rules for Submission

Read all the following information before accessing the abstract submission site:

  • Complete and submit all required fields in the online form including the FUNDING SOURCE.
  • Students submitting abstracts must provide the name, e-mail and phone number of their faculty advisor.
  • Abstracts must be original material and may not have been previously published, printed or presented before the 2021 FNCE®. Abstracts found to have been printed, published or presented prior to October 2021 will be disqualified from presentation at FNCE®.
  • Research results and/or conclusions must be completed at the time of submission.
  • Proofread your abstract carefully. Do NOT rely on computer spell check software only. Any abstracts that have significant typographical or grammatical errors, particularly any in the title, may be disqualified. If accepted, the original Abstract Form as submitted online will be published “as is” in the September 2021 Supplement to the Journal of the Academy of Nutrition and Dietetics. All abstract authors will be listed in the Journal supplement.
  • Please indicate the appropriate codes and type of abstract.
  • Submissions must be made by 5:00 p.m. (Central) on Thursday, February 18, 2021. NO e-mailed or faxed abstracts will be accepted. Abstracts that do not comply with these instructions will not be reviewed.
Award programs are available to members who submitted abstracts by the deadline.

Margaret Dullea Simko Award for Excellence at a Clinical Poster Session

The Academy of Nutrition and Dietetics Foundation is proud to offer the Margaret Dullea Simko Award for Excellence at a Clinical Poster Session at FNCE® 2021. This award serves to recognize quality poster sessions at FNCE® and encourage high-quality poster session admissions in the future. Five pre-selected clinical posters will be judged during the FNCE® poster session, and the winners will be notified shortly thereafter. The first place recipient will be awarded $300 and, if funds allow, the first runner-up will be awarded $150. The amount and availability of the award is determined by investment return of the fund endowment. Questions? Please contact Elisha Reichling, MS, RDN, LDN, Foundation Program Coordinator at ereichling@eatright.org for more information.

The ONDPG Award for Excellence in Oncology Nutrition Research

The Oncology Nutrition Dietetic Practice Group (ON DPG) honors scientific achievement in oncology nutrition research through this annual award, given each year for the top rated abstract relating to oncology nutrition submitted for presentation at FNCE®. Awardees will receive a complimentary one-year membership in the ON DPG. The awardee must be an Academy member. Additionally, an award recognizing their achievements will be presented at the ON DPG business meeting during FNCE® in which they present their research findings. Award winners are strongly encouraged to publish their research findings in a peer-reviewed journal. Assistance with manuscript preparation is available if requested. Abstracts submitted to the Academy for consideration for presentation at the annual meeting and contain the words “cancer” or “oncology” in the title or abstract will be considered for this award. The report must meet the criteria for submission as a research abstract. Program/Project Report abstracts will not be considered for this award. For more information, please contact Heidi Ganzer at hganzer@mchsi.com.

Outstanding Abstracts

The Academy of Nutrition and Dietetics’ Lifelong Learning Committee will be recognizing abstracts that received the highest scores from FNCE® reviewers. These abstracts will receive a certificate acknowledging the achievement.

Future Practice Abstracts

The future practice posters will be a juried session and the top two submissions will be awarded.

The following webinars are available to serve as useful guides for those interested in presenting a poster at FNCE®.

Submitting a FNCE® Poster Abstract: Strategies for Success Webinar

The event was presented as a live webinar on January 16

If you have great research to share, consider submitting an abstract for FNCE®! The Academy’s DPBRN and Lifelong Learning team have joined together to help you submit a winning proposal. This webinar to discuss the necessary components of an abstract, how submissions are evaluated, and common pitfalls. Abstract review experts will present and answer your questions. Whether you are a seasoned researcher or a first timer, you’re sure to gain some tips to improve your submission.

Speakers
Helen Lane, PhD, RD
NASA Senior Scientist- Emeritus
Adjunct Professor University of Houston

Mary-Jon Ludy, PhD, RDN, FAND
Assistant Professor of Clinical Nutrition
Bowling Green State University

Click here to view.

Presenting a Poster at FNCE®: Making the Most of Your Session

The event was presented as a live webinar on August 31.

The Academy’s Dietetic Practice-Based Research Network (DPBRN) and Lifelong Learning team have joined together to help you create an exceptional poster. Learn from an expert researcher and graphic designer on how to design a dynamic poster that clearly and concisely portrays your research. Proven strategies and techniques for preparing and presenting your poster will be discussed. Time will be allotted for questions.

Learning Objectives:

  • Describe the standard components of a poster
  • Identify three design features that can enhance the interface of your poster
  • Apply two strategies for presenting your poster effectively

Speakers

Carrie King, PhD, RDN, LD, CDE
Associate Professor
Dietetics and Nutrition
University of Alaska Anchorage

Click here to view.

Call for Sessions